Company charges
Deed of release request letter template
Once a facility secured by a debenture or fixed charge is fully repaid, the lender needs to formally release the security before the charge can be cleared from the Companies House register. This letter asks the lender for that deed of release. It doesn't clear the register on its own, that's form MR04, covered separately below.
Why you need this first
Repaying the debt doesn't release the security by itself
A debenture or fixed charge is a legal document, and repaying the debt it secures doesn't automatically cancel it. The lender has to formally release the security, usually by executing a deed of release, before you can safely treat the charge as ended. Most lenders send this without being asked once a facility closes cleanly, but it gets missed when a facility rolls into something else or a relationship manager changes. This letter asks for it directly rather than waiting.
Jump to the letter, or read what to check first below.
The letter
[Company name]
[Registered office address]
Company number: [number]
[Date]
[Lender name]
[Address from your facility agreement or most recent correspondence]
Dear Sir or Madam,
Re: [Facility reference / account number]. Request for a deed of release
I am a director of [Company name]. The facility referenced above, secured by a [debenture / fixed charge] dated [date of charge], registered at Companies House with charge code [charge code if known], was repaid in full on [date of final repayment].
As the facility is now fully repaid and no further sums are outstanding, we would be grateful if you could arrange for a deed of release to be executed and sent to us, so that we can proceed to file form MR04 with Companies House to clear the charge from the public register.
Please confirm receipt of this request and let us know if you require anything further from us to process it, or if a different document is your standard practice for confirming release of this type of security.
We would appreciate this being dealt with within [number] weeks, as we intend to file the MR04 statement of satisfaction shortly after receiving your confirmation.
Yours faithfully,
[Name]
Director, [Company name]
[Phone] · [Email]
Before you send it
Check the facility is genuinely, fully repaid
Confirm there's no residual balance, no undrawn commitment fee still accruing, and no cross-default or all-monies clause tying this charge to a different facility that's still live. An all-monies debenture in particular can continue to secure other lending even after the specific facility you had in mind is repaid, so check the actual wording of the charge, not just your recollection of what it was for.
What happens next
The deed of release is not the same step as clearing the register
Getting the deed of release back from the lender is the first step. It confirms, between you and the lender, that the security is released. Clearing the actual Companies House register still needs a separate filing, form MR04, a statement of satisfaction under section 859L of the Companies Act 2006. See our MR04 filing checklist for that step, and satisfying a charge for the full detail on the form itself.
Talk it through
Need another perspective?
You may already know which facility you think fits. The more valuable question is whether it's actually the right structure for what's happening in the business. We'll review the situation before suggesting possible routes. It costs nothing to have that conversation.
Thank you. It's with our team now.
A person reads every enquiry and we'll come back to you with what we think the right next step is. No obligation at any point.
What happens next
- A person on our team reads it. No need to know which facility you want first.
- If we can help, we may introduce you to a provider and tell you who they are.
- No charge and no obligation at any point. You decide whether to go further.
Adam Parker
Founder of Muswell Rose Consulting Ltd, which trades as Established Finance · former Managing Director of Penny, an invoice finance business, working in mortgages, commercial finance and fintech lending since 2010 (career history).
Last reviewed:
Practical questions
Before you get in touch
How long does it take?
It varies by facility, so there isn't one number that fits every case. Some drawdowns against an existing facility complete within a day or two; arranging something new from scratch usually takes longer. We'll give you a realistic timeline once we understand your situation.
What information do I need?
To start, just a description of what’s actually happening in the business. If it progresses, the provider will ask for the usual things: recent accounts, a sense of turnover and trading history, and details of the specific need.